Administrative Officer
The incumbent serves as the Administrative Officer for Nursing Service, New Mexico Veterans Administration Health Care System (NMV AHCS). The position receives tasks from the Associate Chief Nurses, Nursing Service, and his/her Leadership Group, but the position reports to the Supervisory, Program Management Analyst (Business Manager) for Nursing Service. The Service provides the full range of comprehensive inpatient services to all eligible NMV AHCS beneficiaries. Major Duties are:
Personnel Administration and Management Work. Directs the personnel management program for Nursing Service, overseeing and/or performing the full range of personnel management and administration functions for over 452 FTEE, 27 intermittent employees and 34 supervisors. Serves as the liaison to Human Resources Management Service (HRMS) concerning personnel-related matters for Nursing Service. Administrative Management. Supports the overall administrative management for Nursing Service. This includes interpreting administrative policies, developing or implementing local policies, defining administrative requirements, and/or providing advice to the Nursing Leadership Group on related issues. Supervisory Duties. Responsibilities of the incumbent also include the direct management and supervision of the Nursing Service Administrative Team which includes 3 Administrative Assistants, 3 Program Support Assistants, 1 Computer Assistant, 2 Supply Technicians, I Secretary, 50 health aids, and others as delegated by the ACNs or Business Manager. The incumbent completes the Performance Reviews, and provides ongoing interaction and direct supervisory support to the administrative staff under his/her supervision. Budgeting/Financial Management Work. The position serves on the Nursing Service Budget/Fiscal Management team with the ACNs and Business Manager to support the budgeting and financial management for Nursing Service. This includes budget formulation, justification, and execution; financial management; and financial reporting. Work Schedule:
Monday - Friday, 7:
30 am - 4:
00 pm. and off tours coverage as needed. Telework:
No Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD50234OCV19 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/23/2020. If selected, you must have current supervisor concurrence. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
GS-09 You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Managing personnel; Manages and organizes information; and Manage resources in a medical care setting. Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have:
Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B., or J.D. if related. Specialized
Experience:
GS-11 You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Managing personnel; Manages and organizes information; and Manage resources in a medical care setting. Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have:
Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. You will be rated on the following Competencies for this position:
Administration and ManagementBudget AdministrationLead or SupervisePersonnel and Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. NOTE:
Some positions are TEMPORARY appointment (not-to-exceed 120 days). This appointment may be renewed for additional service in accordance with Agency needs for 1 additional year. Temporary positions offer health insurance (if the employee is expected to work at least 130 hours per month for at least 90 days) but do not offer life insurance or retirement benefits and may be terminated at any time before the expiration date. The appointment to a Temporary position does not confer eligibility for promotion or reassignment to other positions or the ability to be non-competitively converted to permanent employment. Physical Requirements:
The work is primarily sedentary, although some slight physical effort may be required. Due to the complexity of the work and personal interactions, requirements of multiple ongoing projects/deadlines, the job may be psychologically stressful at times. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Personnel Administration and Management Work. Directs the personnel management program for Nursing Service, overseeing and/or performing the full range of personnel management and administration functions for over 452 FTEE, 27 intermittent employees and 34 supervisors. Serves as the liaison to Human Resources Management Service (HRMS) concerning personnel-related matters for Nursing Service. Administrative Management. Supports the overall administrative management for Nursing Service. This includes interpreting administrative policies, developing or implementing local policies, defining administrative requirements, and/or providing advice to the Nursing Leadership Group on related issues. Supervisory Duties. Responsibilities of the incumbent also include the direct management and supervision of the Nursing Service Administrative Team which includes 3 Administrative Assistants, 3 Program Support Assistants, 1 Computer Assistant, 2 Supply Technicians, I Secretary, 50 health aids, and others as delegated by the ACNs or Business Manager. The incumbent completes the Performance Reviews, and provides ongoing interaction and direct supervisory support to the administrative staff under his/her supervision. Budgeting/Financial Management Work. The position serves on the Nursing Service Budget/Fiscal Management team with the ACNs and Business Manager to support the budgeting and financial management for Nursing Service. This includes budget formulation, justification, and execution; financial management; and financial reporting. Work Schedule:
Monday - Friday, 7:
30 am - 4:
00 pm. and off tours coverage as needed. Telework:
No Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD50234OCV19 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/23/2020. If selected, you must have current supervisor concurrence. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
GS-09 You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Managing personnel; Manages and organizes information; and Manage resources in a medical care setting. Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have:
Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B., or J.D. if related. Specialized
Experience:
GS-11 You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Managing personnel; Manages and organizes information; and Manage resources in a medical care setting. Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have:
Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. You will be rated on the following Competencies for this position:
Administration and ManagementBudget AdministrationLead or SupervisePersonnel and Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. NOTE:
Some positions are TEMPORARY appointment (not-to-exceed 120 days). This appointment may be renewed for additional service in accordance with Agency needs for 1 additional year. Temporary positions offer health insurance (if the employee is expected to work at least 130 hours per month for at least 90 days) but do not offer life insurance or retirement benefits and may be terminated at any time before the expiration date. The appointment to a Temporary position does not confer eligibility for promotion or reassignment to other positions or the ability to be non-competitively converted to permanent employment. Physical Requirements:
The work is primarily sedentary, although some slight physical effort may be required. Due to the complexity of the work and personal interactions, requirements of multiple ongoing projects/deadlines, the job may be psychologically stressful at times. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0341 Administrative Officer - Salary Range:
$53,238 to $83,734 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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