Real Estate Company seeks Office Manager / Real Estate Administrative
Real Estate Company seeks Office Manager / Real Estate Administrative Assistant
Candidate must have current New Mexico broker license or be willing to attend class,
study and pass the license exam within 6 months of being employed.
Job Description:
Real Estate Company located in Albuquerque seeks an Office Manager / Real Estate
Administrative Assistant for an immediate temporary to permanent position.
Responsibilities Include:
Office Manager Duties:
? Administrative / Organizational Duties
? Oversee Outlook Calendar: Schedule / Confirm appointments
? Coordinating with brokers / colleagues on a variety of meetings and events
? Participating in the updating of company databases / contact lists
? Basic accounting and data entry
? Answer & process incoming calls; Maintain call Log; Arrange conference calls
? Outgoing calls for specific assignments
? Prepare & send any networking, marketing &/or informational mailers
? General typing & email correspondence
? Handling Copies, Faxes, Scanning, & Filing
? Schedule agent pipeline meetings and monthly territory cross selling meetings
? Prepare agent performance materials for pipeline meetings and implement
follow up actions as required
? Ordering &/or making restaurant reservations, handling any travel, or gift
purchases, if needed
? Desk & Personal Organization
? Excellent attendance and punctuality
? Receive and sort incoming mail
? Make copies and distribute
? Mail, fax, and courier documents
? Schedule meetings, prepare expense reports, coordinate travel plans, and
assist in the preparation of internal and external presentations to be made by
the Real Estate Asset Managers, Brokers, etc.
? Communicate with internal and external customers, vendors, etc., as required
? Type various correspondence, memos, email, sales items, various documents
? Create spreadsheets, documents, presentations, sales items (flyers)
? Assist with performing property inspections
? Assist with updating and running monthly reports to ensure accuracy
? Scan and image documents into the real estate management system
? Maintain and establish properties in the real estate management system
? Order supplies
? Assist in meeting monthly and annual compliance and regulatory deadlines
? Maintain file system for the management office
? Assist in performing market value research on properties
? File and monitor insurance certificates and claims
? Assist with bid process of contracted services
? Assist with preparing contracts and forms
? Review property tax protests, tax payments, and research tax issues
? Code all invoices and forward to the real estate accounting department
? Use social media, review social media sites, update as necessary
? Other duties to be assigned as necessary
Real Estate Administrative Duties:
? Assist with Social Media / Marketing / Recruiting efforts
? Undertake market research and assist with creating presentation materials
? Gathering of statistics / data (for input into growing database)
? Help coordinate marketing efforts to territory including email/fax blasts,
postcards, direct mailers, signs, etc.
? Coordinate/purchase tickets for Real Estate conferences / meetings that broker
must attend
? Compile and update data for the weekly, monthly, and quarterly management
reports
? Company Sales System/Website review to ensure that information is complete
and accurate
? MLS / IDX web site use and data entry, review, etc.
? Paperless system web site use
? Basic knowledge of leases
? Ability to give and take direction and to interface with decision makers in a
professional manner and maintain confidential information
? Provide assistance on special projects as needed
? Property Management assistance, manage tasks, rental property software
? Attend training classes
? Assist all brokers with preparing files for audit or storage (hard copy and cloud
copy)
? Other duties to be assigned as necessary
While this list gives a general overview of the responsibilities, the job description will be
forever changing and adapting to new objectives in facilitating business and growth
opportunities for the company, brokers, and affiliate partners.
Computer Skills / Use:
We will train you to use our web site and computer systems.
? MLS & IDX use
? Property Management / Rental Property Software and Web Sites
? Property tax office web sites
? Basic accounting software / system
? Document management software
? Other duties to be assigned as necessary
Job Capabilities / Requirements
? Must have - Superior Organizational Skills
? Must be - Detail Oriented
? Must have - Strong Written, Analytical & Oral Communication skills
? Must have - High level skills in Excel, Word, PowerPoint & Outlook
? Must be - Self-Motivated / Proactive
? Must have - The Ability to work Independently on fast paced team
? Must be able to - Multi-task in highly demanding atmosphere
? Must have -- An Interest in Real Estate
? Must have -- Experience with Microsoft Word, Excel, Publisher, etc.
? Must have -- Working knowledge of tablets, GPS units, smartphones
? Must be able to -- Use a small hammer to install real estate signs, carry
real estate signs, carry boxes up to 30 pounds on occasion like boxed
copy paper
? Must -- Have valid New Mexico driver's license, auto insurance, reliable
vehicle, and add the broker/company as an additional insured to the
policy.
Please submit your resume for immediate consideration by email. No text messages, please.
Employment Type: Full-Time -- 32 to 40 hours (M-F, possible weekends for open
house presentations, trade shows, etc.)
Job Type: Management -- Sales - Administrative - Clerical
Education 1: 2 or 4 Year Degree preferred in business, management, marketing,
information management, accounting, economics
Education 2: Real estate license with experience may take place of college education
Work
Experience: 2 to 5 years
Manages Others: No, however you will you interact with others in a support role and
supervisory role from time to time with regards to timelines and compliance issues
Industry: Real Estate - Property Mgt
Required Travel: Possible travel in town, Rio Rancho, Bernalillo, etc.
Job ID: Office Manager / Real Estate Administrative Assistant
Hourly pay: $10.50/hr with bonus opportunities upon obtaining real estate license.
Contact: Desiree Barton
Qualifying Broker
Property Partners, Inc.Estimated Salary: $20 to $28 per hour based on qualifications.
Candidate must have current New Mexico broker license or be willing to attend class,
study and pass the license exam within 6 months of being employed.
Job Description:
Real Estate Company located in Albuquerque seeks an Office Manager / Real Estate
Administrative Assistant for an immediate temporary to permanent position.
Responsibilities Include:
Office Manager Duties:
? Administrative / Organizational Duties
? Oversee Outlook Calendar: Schedule / Confirm appointments
? Coordinating with brokers / colleagues on a variety of meetings and events
? Participating in the updating of company databases / contact lists
? Basic accounting and data entry
? Answer & process incoming calls; Maintain call Log; Arrange conference calls
? Outgoing calls for specific assignments
? Prepare & send any networking, marketing &/or informational mailers
? General typing & email correspondence
? Handling Copies, Faxes, Scanning, & Filing
? Schedule agent pipeline meetings and monthly territory cross selling meetings
? Prepare agent performance materials for pipeline meetings and implement
follow up actions as required
? Ordering &/or making restaurant reservations, handling any travel, or gift
purchases, if needed
? Desk & Personal Organization
? Excellent attendance and punctuality
? Receive and sort incoming mail
? Make copies and distribute
? Mail, fax, and courier documents
? Schedule meetings, prepare expense reports, coordinate travel plans, and
assist in the preparation of internal and external presentations to be made by
the Real Estate Asset Managers, Brokers, etc.
? Communicate with internal and external customers, vendors, etc., as required
? Type various correspondence, memos, email, sales items, various documents
? Create spreadsheets, documents, presentations, sales items (flyers)
? Assist with performing property inspections
? Assist with updating and running monthly reports to ensure accuracy
? Scan and image documents into the real estate management system
? Maintain and establish properties in the real estate management system
? Order supplies
? Assist in meeting monthly and annual compliance and regulatory deadlines
? Maintain file system for the management office
? Assist in performing market value research on properties
? File and monitor insurance certificates and claims
? Assist with bid process of contracted services
? Assist with preparing contracts and forms
? Review property tax protests, tax payments, and research tax issues
? Code all invoices and forward to the real estate accounting department
? Use social media, review social media sites, update as necessary
? Other duties to be assigned as necessary
Real Estate Administrative Duties:
? Assist with Social Media / Marketing / Recruiting efforts
? Undertake market research and assist with creating presentation materials
? Gathering of statistics / data (for input into growing database)
? Help coordinate marketing efforts to territory including email/fax blasts,
postcards, direct mailers, signs, etc.
? Coordinate/purchase tickets for Real Estate conferences / meetings that broker
must attend
? Compile and update data for the weekly, monthly, and quarterly management
reports
? Company Sales System/Website review to ensure that information is complete
and accurate
? MLS / IDX web site use and data entry, review, etc.
? Paperless system web site use
? Basic knowledge of leases
? Ability to give and take direction and to interface with decision makers in a
professional manner and maintain confidential information
? Provide assistance on special projects as needed
? Property Management assistance, manage tasks, rental property software
? Attend training classes
? Assist all brokers with preparing files for audit or storage (hard copy and cloud
copy)
? Other duties to be assigned as necessary
While this list gives a general overview of the responsibilities, the job description will be
forever changing and adapting to new objectives in facilitating business and growth
opportunities for the company, brokers, and affiliate partners.
Computer Skills / Use:
We will train you to use our web site and computer systems.
? MLS & IDX use
? Property Management / Rental Property Software and Web Sites
? Property tax office web sites
? Basic accounting software / system
? Document management software
? Other duties to be assigned as necessary
Job Capabilities / Requirements
? Must have - Superior Organizational Skills
? Must be - Detail Oriented
? Must have - Strong Written, Analytical & Oral Communication skills
? Must have - High level skills in Excel, Word, PowerPoint & Outlook
? Must be - Self-Motivated / Proactive
? Must have - The Ability to work Independently on fast paced team
? Must be able to - Multi-task in highly demanding atmosphere
? Must have -- An Interest in Real Estate
? Must have -- Experience with Microsoft Word, Excel, Publisher, etc.
? Must have -- Working knowledge of tablets, GPS units, smartphones
? Must be able to -- Use a small hammer to install real estate signs, carry
real estate signs, carry boxes up to 30 pounds on occasion like boxed
copy paper
? Must -- Have valid New Mexico driver's license, auto insurance, reliable
vehicle, and add the broker/company as an additional insured to the
policy.
Please submit your resume for immediate consideration by email. No text messages, please.
Employment Type: Full-Time -- 32 to 40 hours (M-F, possible weekends for open
house presentations, trade shows, etc.)
Job Type: Management -- Sales - Administrative - Clerical
Education 1: 2 or 4 Year Degree preferred in business, management, marketing,
information management, accounting, economics
Education 2: Real estate license with experience may take place of college education
Work
Experience: 2 to 5 years
Manages Others: No, however you will you interact with others in a support role and
supervisory role from time to time with regards to timelines and compliance issues
Industry: Real Estate - Property Mgt
Required Travel: Possible travel in town, Rio Rancho, Bernalillo, etc.
Job ID: Office Manager / Real Estate Administrative Assistant
Hourly pay: $10.50/hr with bonus opportunities upon obtaining real estate license.
Contact: Desiree Barton
Qualifying Broker
Property Partners, Inc.Estimated Salary: $20 to $28 per hour based on qualifications.
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